COMIS - News

HKHA Specification Library 2004 Edition (for New Development Contracts)

For the "Works Contractors" on the HKHA Counterparty List, the HKHA Specification Library 2004 Edition (SL2004) is now available for download through the COMIS upon logon and by clicking "Specification Library" link at the left frame of the webpage.

The SL2004 contains the specifications for materials and workmanship to be used for HKHA's new development contracts with tenders due for issue as of 17^th December 2004.

A CD-ROM containing SL2004, together with a browsing system for facilitating browsing and full-content search of SL2004, is also available to the public for purchase at HK$160 per piece. For details, please refer to the HA/HD website.

For any enquiries, please contact Mr T.C. MA at 2129 3929.

Date of Issue: 31 August 2005

Deletion of the Housing Authority Lists of

(a) Automated Refuse Collection System (ARCS) Contractors;

(b) Building Contractors in Shopping Centre Improvement (SCI) Category; and

Effective from 24 March 2005, the HA Lists of ARCS Contractors, Building Contractors in SCI Category and Materials Testing Laboratories in Categories A, B and D have been deleted.

Application to the above Lists will no longer be accepted in COMIS.

Date of issue : 30 June 2005

Property Services Agents Performance Assessment System

In order that more comprehensive assessments can be made on PSA, the Property Services Agents Performance Assessment System has been revised and will take effect from the Third Quarter of 2004.

Date of Issue: 27 September 2004

Rollout of Function for Retrieving Information on ETWB Contractors

To provide better services to HA users, the function for retrieving information on ETWB contractors has been rolled out. HA Project Team can obtain information on ETWB contractors directly through COMIS. For enquiries, please contact COMIS helpdesk 2129 3399.

Date of Issue: 16 August 2004

Rollout of COMIS IE Version

To provide greater flexibility to our Business Partners in using COMIS, the COMIS IE version has been successfully rolled out in July 2004. Both Internet browsers IE 6.0.29 and Netscape 4.79 can be used for accessing COMIS. The tentative Roll-out schedule for various types of COMIS users is as follows:-

Type of Endusers	Tentative Roll-out Date
1. General Public for Application for Admission 2. Registered Contractors and Service Providers - for updating of their company profile, etc.	) ) ) July 2004 ) )
3. Works Consultants undertaking HA agreements 4. HA Project team users	) ) ) Sept 2004 )
5. All HA internal users 6. Other Government department users	) ) ) Nov 2004 )

For enquiries, please contact COMIS helpdesk 2129 3399.

Date of Issue: 1 August 2004

Formation of Housing Authority (HA) List of Property Services Agents (PSA)

The Tender Committee of the HA approved, on 27 January 2004, the consolidation of the three existing HA lists; including

(a): HA Lists of Property Management Agents (PMA) for Home Ownership Scheme Estate
(b): HA List of PMA for Public Rental Housing Estates and Factory Estates, and
(c): HA List of Property Services Companies for Phased Service Transfer Contracts,

into the HA List of PSA (hereinafter named as the "List"). The HA will normally invite tenders for property services contracts from companies on the List with immediate effect.

In addition, the Committee also approved the Mechanism for Allocation of Tender Opportunities (To view / open the file, you need Adobe Acrobat Reader) to provide incentive to good performers. Tender opportunities will be allocated quarterly to PSA based on their performance on HA contracts. Competent PSA with good track records attract more tender opportunities.

Services providers currently on the above existing lists and MBO companies managing a property services contract for a period of over 12 months will be invited to migrate to the List subject to the compliance with the stipulated admission criteria. A grace period of one year will be given to these service providers who cannot meet the capital requirement or minimum number of qualified staff at the time of migration, on condition that they undertake to make up such deficiencies upon successful bidding of any property services contracts.

Date of Issue: 30 January 2004

Guide to Registration of Works Contractors and Property Management Services Providers

In order to promote partnering relationship with our business partners, the currently adopted "Rules for Administration" for various Works Contractors' lists have been reviewed and replaced by Part I and Part II of the Guide to Registration of Works Contractors and Property Management Service Providers with effect from 1 January 2004.

Date of Issue: 30 January 2004

PCICB's Guidelines on Subcontracting Practice

The Provisional Construction Industry Co-ordination Board (PCICB) has published a guide entitling "Guidelines on Subcontracting Practice". All contractors and service providers are encouraged to make reference to the guidelines in managing matters related to subcontractors. Details can be obtained from PCICB's website http://www.pcicb.gov.hk

Date of Issue: 1 August 2003

Proposed Admission Criteria on Ethical Integrity for Property Management Services Providers

As at January 2003, all Works Contractors, Consultants and Property Services Companies on various HKHA Lists of Counterparties have already had their own Company Code of Conduct for Staff.

It is planned that Carpark Operators, Cleansing Contractors, Property Management Agents and Security Contractors currently on HKHA Lists of Counterparties will be required to participate in the promulgation of their own Code of Conduct for Staff. Such practice will become one of the criteria for admission and retention to various HKHA Lists.

We have already completed the external consultation on this mission with the concerned services providers and associations/institutions. Inputs from the industry are being complied by the Department.

Date of Issue: 15 March 2002

Update on COMIS Rollout Progress

COMIS Phase I has come into production since 4 October 2002 and the rollout of Phase I to counterparties is anticipated to be completed by the end of this year.

Since the briefing to Batch 1 counterparties, i.e. New Works / PSC Contractors, on 15 October 2002, over 70% of them have logged in the COMIS. In addition, Batch 2 users, including Maintenance / Shopping Centre Improvements Contractors, PMAs and Carpark Operators, have already received their user ID and passwords, and start to enjoy the benefits offered by the system.

On 3 December 2002, Batch 3 briefing for Building Services / ARC System / Cleansing / Security / Horticulture Contractors, Valuers for Premium Assessment and Laboratories will be held. By then, about 400 existing counterparties will be able to access COMIS, and the Authority will be able to accept online applications for admission to 15 HA Lists.

Date of Issue: 28 November 2002

Functions and Phased Rollout Plan of COMIS

COMIS will be implemented in two phases. Phase I will come into operation in October 2002. In this initial phase, works contractors and service providers will be provided with functions like on-line enquiry and updating of company profile, electronic submission of listing applications and related documents, and electronic communication with staff of the Hong Kong Housing Authority (HKHA) and Housing Department (HD). With the rollout of Phase 2, expected in March 2003, COMIS will provide full-scale service, including additional functions such as enquiry of counterparty's own workload / tendering history and performance records, and on-line application for change of listing status / change of name. It will also be extended to cover goods suppliers. Details of the two phases are as follows:

Phase 1 - October to December 2002

Target Users	Functions
Works Contractors and Service Providers	On-line application for admission onto HKHA lists. On-line updating of company profile and e-submission of related documents. Enquiry of counterparty's own data including listing and company profile. E-communication between works contractors/service providers and HKHA/HD.

Phase 2 - March to May 2003

Target Users	Functions
Works Contractors, Service Providers & Goods Suppliers	All functions provided in Phase 1. Enquiry of counterparty's own workload/tendering history and performance records. On-line application for change of listing status/change of name.

Phase 1 Rollout Plan
Phase 1 of COMIS will be rolled out in four batches covering different types of works contractors and service providers currently registered in our lists. Briefing sessions and creation of user accounts for existing counterparties will be arranged as scheduled below:

Batch	Works Contractor / Service Provider	Tentative Completion Date
1	Property Services Companies Building Contractors (New Works) Groups 1 & 2	Mid November 2002
2	Building Contractors (Maintenance) Groups 1 & 2 Building Contractors (Shopping Centre Improvements) Property Management Agents Carpark Operators Approved Decoration Contractors	End November 2002
3	Piling Contractors Building Surveying Consultants Automated Refuse Collection System Contractors Cleansing Contractors Security Service Contractors	Mid December 2002
4	Ground Investigation Contractors Demolition Contractors Materials Testing Laboratories Other HKHA Listed Contractors and Consultants Non-HKHA Listed Counterparties undertaking HKHA Contracts	End December 2002

By December 2002, all works contractors and service providers will be able to make use of the functions available in Phase 1 and enjoy the benefits of COMIS.

Phase 2 Rollout Plan
Phase 2 will provide additional functions such as enquiry of counterparty's own workload/ tendering history and performance records, and on-line application for change of listing status / change of name. It wil also be extended to cover goods suppliers. The detailed rollout plan will be announced later.

Date of issue: 7 October 2002